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For your eyes only: Customize your document’s page color to reduce eye strain (Word 2016)

Posted on 12/3/18 8:57 AM by Get Schooled in Word, in word tips and tricks

Staring at a computer screen all day takes a significant toll on your eyes. When shutting down your computer just isn’t an option, changing your document’s color from bright white to something more soothing may soothe your eyes. Open your document and choose the Design tab on the main ribbon. In the Page Background group, click on Page Color. Choose a less glaring color such as light grey or blue from the resulting dropdown menu.

This new background color affects your onscreen display only. Your printed document retains a white background.

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Replace all instances of a special character automatically (Word 2016/2013/2010)

Posted on 7/12/18 9:12 AM by Get Schooled in microsoft word, in Word, in word tips and tricks

Word’s Find And Replace feature can recognize special characters, as long as you know the character’s ASCII code. For example, let’s say you wrote an entire marketing document for your company’s new product, DermaCréme, before realizing that the product’s name is actually DermaCrème. Rather than hunt through the document for each instance of the product name, you can automate your search using Word’s Find And Replace feature. But first, we’ll make a stop at the Symbol dialog box to gather information.

Select an instance of the letter é in your document. Select the Insert tab on the ribbon, and then in the Symbols group click on Symbol | More Symbols. In the resulting Symbol dialog box, you’ll note that é is already selected. Choose ASCII (decimal) from the From dropdown list, and make a note of the character code, 233. Next, click on the è symbol, and note that its ASCII (decimal) code is 232. Also note that these are four-digit character codes, so Word has removed the initial zero.

Press [Ctrl] H to open the Find And Replace dialog box. In the Find What text box, type DermaCr^0233. Note that we included the initial zero before the number we found in the Symbol dialog box. In the Replace With text box, type DermaCr^0232, and then click Replace All to fix the entire document at once.

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