New Horizons Get Schooled Blog

Translate document text into another language (Word 2016)

Posted on 9/14/18 10:40 AM by Get Schooled in Word

In today’s global workplace, creating documents for use in multiple languages is increasingly important. Whether it’s for a single word or an entire document, Word provides the instant translation tools you need. To translate a word or phrase, select the word and right-click on it. Select Translate from the shortcut menu.

If you haven’t used this tool before, you may encounter the Use Intelligent Services dialog box. In this dialog box, click on Turn On. The Translator task pane appears, displaying your selected word in the From box. Ensure that Word has detected the correct language you are translating from, and then select your desired language from the dozens of options on the To dropdown list. You can use this translation to add a note to your document, or you can click Insert to replace the selected word with its translation.

To translate an entire document, open that document and select the Review tab on the main ribbon. In the Language group, click on Translate | Translate Document. In the resulting Translator task pane, designate the appropriate languages in the From and To dropdown lists, and then click OK. After a few moments, your translated document opens. Click Save on the Quick Access Toolbar, and save your new document.

Important: Consider this translation tool as a starting point. It’s important to check the accuracy of your document’s translation before disseminating it to others.

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Replace all instances of a special character automatically (Word 2016/2013/2010)

Posted on 7/12/18 9:12 AM by Get Schooled in microsoft word, in Word, in word tips and tricks

Word’s Find And Replace feature can recognize special characters, as long as you know the character’s ASCII code. For example, let’s say you wrote an entire marketing document for your company’s new product, DermaCréme, before realizing that the product’s name is actually DermaCrème. Rather than hunt through the document for each instance of the product name, you can automate your search using Word’s Find And Replace feature. But first, we’ll make a stop at the Symbol dialog box to gather information.

Select an instance of the letter é in your document. Select the Insert tab on the ribbon, and then in the Symbols group click on Symbol | More Symbols. In the resulting Symbol dialog box, you’ll note that é is already selected. Choose ASCII (decimal) from the From dropdown list, and make a note of the character code, 233. Next, click on the è symbol, and note that its ASCII (decimal) code is 232. Also note that these are four-digit character codes, so Word has removed the initial zero.

Press [Ctrl] H to open the Find And Replace dialog box. In the Find What text box, type DermaCr^0233. Note that we included the initial zero before the number we found in the Symbol dialog box. In the Replace With text box, type DermaCr^0232, and then click Replace All to fix the entire document at once.

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How to Create a Chart in Word from Table Data

Posted on 2/10/17 12:02 PM by Get Schooled in Word

1. Select data within the table to chart. Copy the data – not the totals. Click outside the table where the chart will be placed.
2. Insert > Illustrations command group > Chart.
3. A chart gallery appears. Select a chart type. Click OK.
4. A sample series spreadsheet "Chart in MS Office Word" appears.
5. Clear the data in the sample chart. Click in A1 to paste the original data into the spreadsheet, replacing the existing sample data. If you don't clear the sample data, it may be necessary to delete sample data rows or columns.
6. A chart redraws in Word to reflect the original data. Close the spreadsheet window.
7. Resize the chart as needed, stretching or shrinking with the corner handles.
8. To edit the spreadsheet data, click once on the chart to activate it. Click on the Edit Data button (Chart Tools contextual tab > Data command group > Edit Data).

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Set Variable Headers and Footers for Multi-Page Templates

Posted on 10/7/14 12:19 PM by Get Schooled in footers, in headers, in headers and footers, in Microsoft, in microsoft word, in Word, in template, in Tips & Tricks

When you're creating a template, you'll often want the header and footer on the document's first page to be different than the header and footer used on subsequent pages. A letterhead template is a classic example--typically, the first page of the letter should include your company letterhead, whereas subsequent pages should not. However, not all of your letters will be two or more pages in length. How then can you set up the headers and footers for subsequent pages without adding an unwanted extra page to your template? The trick is to create a ghost page in your template, apply the desired header and footer to the ghost page, and then remove the ghost page before you save the template.

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Keyboard shortcuts for easy paragraph alignment

Posted on 7/9/13 8:30 AM by Get Schooled in Excel, in Justification, in keyboard shortcut, in Lists, in Microsoft, in microsoft office, in Office, in Word, in powerpoint, in Tips & Tricks

There are many ways to change the alignment of a paragraph in Microsoft Office: you can click the Align Left, Center, Align Right, or Justify buttons on the Formatting toolbar (the Home tab's Paragraph group in Word 2007 and 2010); you can also select Format | Paragraph, click on the Indents And Spacing tab, and choose the desired setting from the Alignment dropdown list.

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Possible security flaw in password-protected Excel documents

Posted on 10/9/12 9:00 AM by Get Schooled in encryption, in Excel, in IT News, in Microsoft, in security, in Word, in password

A report has recently surfaced concerning a potential security flaw in Microsoft Office applications, particularly Microsoft Word and Excel. The flaw concerns documents that are password-protected for security reasons. According to the report, encrypted documents may be easy to break into if the attacker has two copies of the document--even two copies that have been edited and saved.

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Speed up your scrolling in large Word documents

Posted on 6/6/12 4:35 PM by Get Schooled in Microsoft, in Word, in Tips & Tricks

If you're editing a large document that also includes a number of images, you may find that scrolling is quite slow. This happens because Word has to load each image as you scroll, which can make your productivity drag.

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Using the chart tool in Microsoft Word 2010

Posted on 3/22/12 11:45 AM by Get Schooled in advice, in Cristian Easterly, in Guest Bloggers, in Microsoft, in New Horizons Computer Learning Center, in Word, in Tips & Tricks

When you are creating a document in Microsoft Word, you may want to add some kind of visual element like a chart. Instead of creating a chart in another design based program, you can use the chart tool in Word. When you insert a chart, you will automatically see a second window appear on your screen. Microsoft Excel will automatically open so that you can edit the data that will be displayed in your chart. For those of you who are Microsoft Word users, you may not need to use Excel very often. And for those of you that are Excel users, you may not need to use Word very often. The great thing about adding charts is that it works with both programs and makes it very easy to understand.

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Scroll through your documents hands-free

Posted on 12/13/11 12:39 PM by Get Schooled in Excel, in IT, in Microsoft, in New Horizons Computer Learning Center, in Word, in Tips & Tricks


If you often have to use your mouse or keyboard to scroll though long documents looking for one particular section, then you know how tedious it can be to continuously move your document’s scroll bar up and down, or to page up and down using the keyboard’s arrow keys. However, if you have a mouse with a scroll wheel, you can page through documents automatically and hands-free. Here’s how to do it.

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Avoid the My Documents default

Posted on 1/14/11 10:00 AM by Get Schooled in C: Drive, in Microsoft, in My Documents, in Saving Documents, in Word, in Save, in Tips & Tricks

Avoid the My Documents default (Microsoft Word 2003/2007)

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