New Horizons Get Schooled Blog

Replace all instances of a special character automatically (Word 2016/2013/2010)

Posted on 7/12/18 9:12 AM by Get Schooled in word tips and tricks, in Word, in microsoft word

Word’s Find And Replace feature can recognize special characters, as long as you know the character’s ASCII code. For example, let’s say you wrote an entire marketing document for your company’s new product, DermaCréme, before realizing that the product’s name is actually DermaCrème. Rather than hunt through the document for each instance of the product name, you can automate your search using Word’s Find And Replace feature. But first, we’ll make a stop at the Symbol dialog box to gather information.

Select an instance of the letter é in your document. Select the Insert tab on the ribbon, and then in the Symbols group click on Symbol | More Symbols. In the resulting Symbol dialog box, you’ll note that é is already selected. Choose ASCII (decimal) from the From dropdown list, and make a note of the character code, 233. Next, click on the è symbol, and note that its ASCII (decimal) code is 232. Also note that these are four-digit character codes, so Word has removed the initial zero.

Press [Ctrl] H to open the Find And Replace dialog box. In the Find What text box, type DermaCr^0233. Note that we included the initial zero before the number we found in the Symbol dialog box. In the Replace With text box, type DermaCr^0232, and then click Replace All to fix the entire document at once.

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Spike it! Cut several nonadjacent items, then paste them all at once (Word 2016/2013/2010)

Posted on 12/6/17 9:32 AM by Get Schooled in microsoft word

Ever seen someone spike a piece of paper—a paid invoice or a fulfilled meal order? In many settings, workers will literally impale a piece of paper onto a metal spike once they’ve finished with it, putting it in a safe place so they can refer to it later. Well, you can do the same thing in Word. Use the Spike feature to electronically hold onto several items until you need them.

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Change Paragraph Alignment From the Keyboard (2000/2002/2003/2004/2007/2010)

Posted on 9/20/16 9:45 AM by Get Schooled in microsoft word

To change the alignment of a paragraph, you can click the Align Left, Center, Align Right, or Justify buttons on the Formatting toolbar (the Home tab's Paragraph group in Word 2007 and 2010). You can also select Format | Paragraph, click on the Indents And Spacing tab, and choose the desired setting from the Alignment dropdown list. But, when you're typing up the paragraph you need to align, where are your hands? They're on the keyboard, of course. Instead of breaking the flow by moving to the mouse to apply alignment settings, you can keep your fingers on the keyboard using the helpful alignment shortcut keys listed in the table below.

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No blank line needed - instantly insert space between your paragraphs in MS Word (2000/2002/2003/2004/2007/2010)

Posted on 7/19/16 9:24 AM by Get Schooled in microsoft word

Instead of pressing [Enter] to insert a blank line of space between your paragraphs, press [Ctrl]0 ([command]0 on the Mac), using the zero key at the top of the regular keyboard (not the one on the number pad).

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Speed up your scrolling in large documents (Word 2000/2002/2003/2004/2007)

Posted on 6/28/16 3:28 PM by Get Schooled in microsoft word

If you're editing a large document that also includes a number of images, you may find that scrolling is quite slow. This happens because Word has to load each image as you scroll, which can make your productivity drag.

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How to Create a Chart in Word from Table Data

Posted on 2/25/16 8:07 AM by Get Schooled in microsoft word

  1. Select data within the table to chart. Copy the data – not the totals. Click outside the table where the chart will be placed.
  2. Insert > Illustrations command group > Chart.
  3. A chart gallery appears. Select a chart type. Click OK.
  4. A sample series spreadsheet "Chart in MS Office Word" appears.
  5. Clear the data in the sample chart. Click in A1 to paste the original data into the spreadsheet, replacing the existing sample data. If you don't clear the sample data, it may be necessary to delete sample data rows or columns.
  6. A chart redraws in Word to reflect the original data. Close the spreadsheet window.
  7. Resize the chart as needed, stretching or shrinking with the corner handles.
  8. To edit the spreadsheet data, click once on the chart to activate it. Click on the Edit Data button (Chart Tools contextual tab > Data command group > Edit Data).

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Set Variable Headers and Footers for Multi-Page Templates

Posted on 10/7/14 12:19 PM by Get Schooled in footers, in headers, in headers and footers, in Microsoft, in microsoft word, in template, in Tips & Tricks, in Word

When you're creating a template, you'll often want the header and footer on the document's first page to be different than the header and footer used on subsequent pages. A letterhead template is a classic example--typically, the first page of the letter should include your company letterhead, whereas subsequent pages should not. However, not all of your letters will be two or more pages in length. How then can you set up the headers and footers for subsequent pages without adding an unwanted extra page to your template? The trick is to create a ghost page in your template, apply the desired header and footer to the ghost page, and then remove the ghost page before you save the template.

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Speed up your scrolling in large documents

Posted on 5/10/11 6:49 PM by Get Schooled in microsoft word

If you’re editing a large document that also includes a number of images, you may find that scrolling is quite slow. This happens because Word has to load each image as you scroll, which can make your productivity drag.

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Utilize a PowerPoint slide in a Word document

Posted on 1/31/11 10:00 AM by Get Schooled in Microsoft, in microsoft office, in microsoft word, in New Horizons Computer Learning Center, in powerpoint, in Tips & Tricks, in Word Documents

Don't re-create the wheel: Utilize a PowerPoint slide in a Word document (Word 2000/2002/2003/2004/2007)

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Instantly deactivate all hyperlinks or fields in a document

Posted on 9/7/10 4:40 PM by Get Schooled in deactivate hyperlinks, in Microsoft, in microsoft word, in New Horizons Computer Learning Center, in Tips & Tricks, in Word

Instantly deactivate all hyperlinks or fields in a document (Word 2000/2002/2003/2004/2007)

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