Excel’s CONVERT function provides an easy way to display your data in another unit of measurement. For example, if you have a list of temperatures in Fahrenheit and you’d like to add a column that displays each temperature in its Celsius equivalent, you need look no further than the CONVERT function.
Let’s assume your first Fahrenheit temperature, 98.6, is located in cell C7. In cell D7, type =CONVERT(C7,"F","C"), where C7 refers to the temperature you want to convert, “F” refers to Fahrenheit, and “C” refers to Celsius.
Excel allows conversions for dozens of units of measurement, including mass, pressure, distance, magnetism, and many others. Search for the term convert in Excel’s help pages to find an exhaustive list of all conversions and their text values you’ll use in your formula. For example, “m” represents meter, “in” represents inch, “T” represents Tesla, and “ga” represents Gauss.
To make filtering your table even more straightforward, use Slicers. Select a range within a table or PivotTable, then click on the Insert tab on the main ribbon. In the Filters group, click on Slicer. In the resulting Insert Slicers dialog box, choose the column you want to filter. Excel creates labeled buttons that allow you to filter your table with a single click. After clicking on one of the buttons to filter your table, you can choose more buttons by clicking on the Multi-Select button. When you’re ready to undo the filter, click on the Clear Filter button.
To apply cell styles, select all the cells you wish to format. Choose the Home tab on the ribbon, and in the Styles group, click on Cell Styles and choose the style you’d like to apply. You can also create your own personalized cell styles by clicking on Cell Styles | New Cell Style.
To get a quick handle on your data, change the color of your cells according to their numerical values. Select the entire block of data you want to format. Select the Home tab on the main ribbon, and then, in the Styles group, click on Conditional Formatting. Choose Color Scales from the resulting menu, and then mouse over the options to see a preview. Click on the option you prefer. Excel automatically applies a color gradient based on the range of numerical data in the cell. For example, if the data in your selected cells ranges from 1.29 to 275, and you choose the Red – Yellow – Green color scale, small numbers (e.g., 1.99) will be green, mid-range numbers (e.g., 12.49) will be yellow, and large numbers (e.g., 255) will be red. The smaller the number, the darker the shade of green. This striking graphic contrast allows you to quickly pick out the largest and smallest numbers in your selection, as well as the middle values.
For example, say your worksheet lists attendee registration information for your company’s recent training session, and you’d like to know how many states (or countries) were represented at your training. A quick Excel filter will provide a list of every unique entry.
When you need to create a list of data that follows a pattern, let Excel’s AutoFill feature do the mundane work for you. To create a list from 1 to 10, type the number 1 and hit [Enter], then select that cell and hover your mouse over the black box in the lower-right corner of the cell until the cursor forms a plus sign. Drag ten rows down, and release.
In large worksheets where the first row contains headers, you’ve probably used Freeze Panes to ensure that the header row always displays, even when you’re scrolling to the bottom of the worksheet. You can freeze any number of rows or columns, but you must begin with the first row or column in your worksheet. But did you know you can also freeze rows and columns at the same time? We’ll show you how.
You rarely use Excel for its text editing features—Excel exists to work with numbers and data. But when your spreadsheet data needs revamping, you don’t necessarily need to copy everything into Word. For example, Excel provides formulas for quickly changing the case of text. The UPPER, LOWER, and PROPER functions convert your text to all caps, lowercase, or proper case, respectively. The syntax is straightforward, too. Say your list of important contacts is in full caps, and you want the proper case (the first letter of each word capitalized). If the first name you need to convert is in cell B3, type =PROPER(B3) and press [Ctrl][Enter]. Select and drag the small black square in the lower-right corner of the cell containing your formula to instantly copy the formula for each item on your list.
When you think of worksheet hyperlinks, you probably think of website links. There's another great use for hyperlinks in your workbook that you might not use to its full potential: internal links. You can create a hyperlink that takes you to another location within the same workbook when you click on it.